6.1 The annual general meeting (AGM) has the supreme authority in all Finance Denmark's affairs.
6.2 The ordinary AGM is held annually in November or December. Time and place are determined by the board. The AGM is convened by written request to all members. With at least 4 weeks’ notice. The invitation must contain the agenda.
6.3 The agenda must contain the following:
1) Election of the chairperson
2) The chairman's report on main activities and financial affairs
3) Processing received proposals
4) Election of board members and personal substitutes
5) Election of chairman and 2 vice-chairmen
6) Election of auditors
7) Any other matters as required
6.4 Those entitled to admission to the AGM are only members of the executive board (for branches of foreign credit institutions, this concerns branch managers and branch management registered by the Danish Business Authority) and members of the board of directors of parent companies. If all people who are entitled to admission for a member are absent, the member may be represented by a proxy.
6.5. Motions for decisions requested by the members at the AGM shall be received by Finance Denmark by no later than 30 September prior to the AGM.
6.6 Extraordinary general meetings shall be held when the board considers it appropriate or at the request of at least four board members. Extraordinary general meetings may also be required to be convened when a written request is made by members representing at least 1/10 of the votes of all members calculated by the most recently held AGM. The request must be submitted to the board and contain motivated proposals for decisions. Notice for the extraordinary general meetings along with an indication of the agenda shall be given within four weeks of receipt of the request. The notice must be at least 14 days prior and no more than four weeks prior.
6.7 The votes of a member shall be calculated proportionally on the basis of the amount of the most recently passed membership fee. Each member has one vote for each commenced minimum fee.
6.8 A member may vote at the AGM by a written power of attorney given to the board or another member.
6.9 Decisions are taken by ordinary voting, unless otherwise provided for in the charter. In the event of a tie, the proposal lapses.
6.10 If a member merges or in another way takes over another members credit institution since the last ordinary AGM, then the continuing member is assigned the terminating member’s votes.
6.11 In connection with the AGM, Finance Denmark holds an annual conference convened at the same time as the AGM. Those entitled to entrance to the annual meeting are the same as for the general meeting, cf. 6.4 above, invited guests, representatives of the press as well as members of staff in each case, in agreement with Finance Denmark. The annual meeting is chaired by the chairman who, at the meeting, submits his oral report on Finance Denmark's work in the past year and on issues of current interest to Danish credit institutions and the financial sector.